Elements of an invoice for payment

A good, legally-sound invoice should contain all the information the customer will need to make payments

Typical list of elements of an invoice for payment:

1. The word "Invoice for payment"
2. Invoice number for payment in the e-Cont.md system;
3. Invoice number (internal identifier) of the Seller;
4. Date of issue of invoice for payment;
5. Validity period of the invoice for payment (in days);
6. Date of transfer of goods or materials, provision of works or provision of services;
7. Seller's company name, Cod fiscal (IDNP or Tax ID), address, phone number and E-mail;
8. Name of the Buyer/Payer (company) or Name and Family of the individual (optional);
9. Mobile phone number and E-mail of the Payer;
10. Terms and conditions;
11. Lines describing each product or service;
12. Unit cost of a product/service;
13. Tax rates;
14. Total amount due and currency name;
15. Notes from the Seller.

Legislation of the Republic of Moldova

Invoice for payment – Briefly

• The invoice for payment IS the primary document, but is NOT a primary document of STRICT reporting;

• In ELECTRONIC form, the signature is NOT a MANDATORY element.

According to paragraphs (7), (8) and (9) of Article 11, Law No. 287 of December 15, 2017 on accounting and financial reporting:

• (7) Primary documents contain the following mandatory elements:
  • a) the name and number of the document;
  • b) the date the document was drawn up;
  • c) name, address, IDNO (fiscal code) of the entity on behalf of which the document is drawn up;
  • d) name, address, IDNO (fiscal code) of the recipient of the document, and in the case of individuals - IDNP (identification number);
  • e) content of economic facts;
  • f) units of quantity and value in which economic facts are expressed;
  • g) positions, surnames, names and signatures of persons responsible for the implementation (commission) of economic facts.
  • (7¹) In cases established by the Ministry of Finance, units of value in which economic facts are expressed in primary documents are not a mandatory element.
• (8) Depending on the provisions of regulatory enactments and the information needs of the subject, primary documents may include other elements in addition to those provided for in paragraph (7).
• (9) In the case of drawing up primary documents, with the exception of primary documents of strict accountability, in electronic form, the signature is not a mandatory element. In such cases, the method of identifying the persons who initiated, ordered and/or approved the implementation of the relevant economic facts is established by internal procedures.